Job Title:        National Events Assistant
Status:             Full-time (temporary)
Division:         Fund Development
Location:       All IR USA Regional Offices

Essential Duties and Responsibilities:

  • The National Events Assistant provides administrative support and helps maintain all activities that are related to the National Events Division.
  • Manage calendar, meetings and correspondence for Assistant Director of National Events.
  • Assist in coordinating National events, travels, convention booths, guest speaker tours, concert tours, travel, meetings and any fundraising events.
  • Complete and maintain records of documents, including financial details, in an accurate and timely manner.
  • Take meeting minutes, organize them in our database, and organize multiple tasks while following up on pending action items.
  • Inspects and critically evaluates meeting space, lodging and related venues and services.
  • Selects key suppliers, prepares budgets, obtains and assists the National Events team in executing contracts in compliance with IRUSA’s policies and process payments.
  • Serves as an advisor in obtaining quotes and analyzing and recommending the most productive, cost-effective venues with consistently high standard of quality and service formats for meetings and events.
  • Develops and maintains strong business relationships with resource and service providers, including: hotels, transportation companies, caterers, entertainment companies, audio/visual companies, etc.
  • Assists in site negotiations with major local vendors.
  • Evaluates and selects outside contractors and vendors who can provide quality products and services at the lowest possible prices, ensuring availability when needed.
  • Evaluates vendor quotations that utilize appropriate negotiation and purchasing techniques to ensure quality, price, delivery and service.
  • Develops proposals for potential events and programs.
  • Works with Legal to execute legally approved contracts with vendors, sponsors, and venues.
  • Create Islamic School Campaign Nationally, while maintaining database and providing proper follow up.
  • Performs other related duties as assigned.

Qualifications and Competencies:

  • Minimum of two-year College degree preferred, High School degree or equivalent required
  • Must have 1-2 years of experience in organizing events and administrative duties.
  • Strong written, communication and interpersonal skills; must be professional, courteous and efficient with donors, volunteers and staff
  • Strong administrative experience and background.
  • Ability to multi-task, problem-solve and work independently
  • Proficient in MS Office Suite, Web research, Outlook
  • Strong attention to detail, time management, networking and multi-tasking skills.
  • Experience in creating and managing multiple event budgets.
  • Ability to manage multiple projects simultaneously and achieve objectives.
  • Travel required.
  • Bilingual candidates preferred.
  • Must be eligible to work in the United States.

 

Islamic Relief USA is committed to taking a zero tolerance approach, which means acting on every allegation in line with agreed procedures. IRUSA representatives must adhere to the organizational values: Sincerity, Excellence, Compassion, Social Justice, and Custodianship. In accordance with these values, IRUSA operates and enforces policies on Safeguarding, Code of Conduct, and Anti-Harassment and Discrimination.
Islamic Relief USA is a 501 (c)(3) nonprofit organization (Tax ID# 95-4453134) | CFC# 10194 | Islamic Relief USA © 2021 | All Rights Reserved

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