National Events Assistant - Islamic Relief USA

Job Title:        National Events Assistant
Status:             Full-time (temporary)
Division:         Fund Development
Location:       All IR USA Regional Offices

Essential Duties and Responsibilities:

  • The National Events Assistant provides administrative support and helps maintain all activities that are related to the National Events Division.
  • Manage calendar, meetings and correspondence for Assistant Director of National Events.
  • Assist in coordinating National events, travels, convention booths, guest speaker tours, concert tours, travel, meetings and any fundraising events.
  • Complete and maintain records of documents, including financial details, in an accurate and timely manner.
  • Take meeting minutes, organize them in our database, and organize multiple tasks while following up on pending action items.
  • Inspects and critically evaluates meeting space, lodging and related venues and services.
  • Selects key suppliers, prepares budgets, obtains and assists the National Events team in executing contracts in compliance with IRUSA’s policies and process payments.
  • Serves as an advisor in obtaining quotes and analyzing and recommending the most productive, cost-effective venues with consistently high standard of quality and service formats for meetings and events.
  • Develops and maintains strong business relationships with resource and service providers, including: hotels, transportation companies, caterers, entertainment companies, audio/visual companies, etc.
  • Assists in site negotiations with major local vendors.
  • Evaluates and selects outside contractors and vendors who can provide quality products and services at the lowest possible prices, ensuring availability when needed.
  • Evaluates vendor quotations that utilize appropriate negotiation and purchasing techniques to ensure quality, price, delivery and service.
  • Develops proposals for potential events and programs.
  • Works with Legal to execute legally approved contracts with vendors, sponsors, and venues.
  • Create Islamic School Campaign Nationally, while maintaining database and providing proper follow up.
  • Performs other related duties as assigned.

Qualifications and Competencies:

  • Minimum of two-year College degree preferred, High School degree or equivalent required
  • Must have 1-2 years of experience in organizing events and administrative duties.
  • Strong written, communication and interpersonal skills; must be professional, courteous and efficient with donors, volunteers and staff
  • Strong administrative experience and background.
  • Ability to multi-task, problem-solve and work independently
  • Proficient in MS Office Suite, Web research, Outlook
  • Strong attention to detail, time management, networking and multi-tasking skills.
  • Experience in creating and managing multiple event budgets.
  • Ability to manage multiple projects simultaneously and achieve objectives.
  • Travel required.
  • Bilingual candidates preferred.
  • Must be eligible to work in the United States.

 

At Islamic Relief USA we are committed to safeguarding and protecting all individuals we come into contact with through our work. IRUSA representatives must adhere to its organizational values: Sincerity, Excellence, Compassion, Social Justice, and Custodianship. In accordance with these values, IRUSA operates and enforces policies on Safeguarding, Code of Ethics, and Anti-Harassment and Discrimination.
Islamic Relief USA is a 501 (c)(3) nonprofit organization (Tax ID# 95-4453134) | CFC# 10194 | Islamic Relief USA © 2022 | All Rights Reserved

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