Job Title:  Consultant for US Award and Contract Compliance
Organization: Islamic Relief USA (IRUSA)
Program Name: US Refugee Admissions Program (USRAP)
Location: [Remote] Type of Contract: Consultancy

A. Overview:
Islamic Relief USA (IRUSA) is actively seeking a highly qualified and experienced individual to become an integral part of our team as a US Award and Contract Compliance Consultant. This position holds significant importance in guaranteeing our organization’s adherence to the Bureau of Population, Refugees, and Migration (PRM) Guidelines, Statutory Rules and Regulations, and Subaward Compliance.
As the US Award and Contract Compliance Consultant, you will play a pivotal role in ensuring adherence to donor regulations and IRUSA’s Partnership standards as we advance on our path to becoming a national resettlement agency.
IRUSA is currently engaged in the second year of a three-year partnership authorized by the Bureau of Population, Refugees, and Migration (PRM). This strategic collaboration is geared towards the establishment and maintenance of an extensive IRUSA national network, consisting of Reception and Placement (R&P) affiliates across the United States. As the US Award and Contract Compliance Consultant, the incumbent will be responsible for overseeing compliance at the second and third tiers of Subawards. This includes ensuring compliance with the Subaward agreement between IRUSA and its primary partner, as well as compliance with Subawards between IRUSA and its network of affiliates.

1. TERMS OF REFERENCE (TOR)

Program Title: US Refugee Admissions Program (USRAP)

Objective
Serve as a solution oriented subject matter expert for major compliance matters related to statutory donor rules, Bureau of Population, Refugees, and Migration (PRM) guidelines, and Subaward guidelines to ensure legal, regulatory, and procedural compliance.

Scope of Work and Expected Outputs

Program Evaluation:
● Conduct a comprehensive assessment of IRUSA’s resettlement program to identify compliance gaps or risks related to PRM regulations, partnership agreements, and Subawards.
● Evaluate existing USRAP policies, procedures, and operational tools to ensure alignment with compliance regulations.
● Document current compliance standards and delineate the roles and responsibilities of the Legal, USRAP, and Partner teams.
● Utilize the Partnership Due Diligence Workbook to identify, analyze, and manage material risks to program delivery.
● Prepare a thorough inventory of compliance requisites applicable to both headquarters and affiliate entities following consultations with USRAP and legal teams.

Compliance Management:
● Foster compliance knowledge across IRUSA and its affiliates by providing guidance on statutory donor regulations, enforcing administrative policies, and promoting adherence to procedures among all staff, sub-awardees, and subcontractors to meet donor statutory regulations and local government requirements.
● Stay informed about the latest donor regulations, guidelines, and policies, ensuring projects and activities align with these standards.
● Conduct comprehensive research on IRUSA policies and donor requirements, providing insightful guidance on aligning donor stipulations with internal policies.
● Communicate changes in Donor Regulations, Partnership Agreements, and Subawards throughout the organization.
● Develop and implement Compliance Procedures and Protocols to mitigate risks and prevent violations.
● Perform regular compliance assessments and internal audits to pinpoint areas for enhancement.
● Design policies, procedures, and training programs to uphold donor compliance standards.
● Ensure Notice of Funding Opportunity (NOFO) proposal is in compliance with guidelines from PRM and meets all proposal requirements.

Tool Development:
● Develop and manage donor compliance-related tools, guidance and templates necessary for adherence to donor statutory rules and regulations and guidelines, including 2 CFR 200.
● Tailor existing tools or create new ones to enhance the effectiveness of the resettlement program and to ensure optimal implementation of donor compliance requirements.
Training and Capacity Building:
● Provide training sessions for the USRAP team on the proper use of donor compliance-related tools.
● Ensure the team is well-versed in conducting periodic assessments of the program.
● Lead training sessions on 2 CFR 200 compliance.

● Provide escalated support in case of complex donor and partnerships compliance questions and to carry out supplementary reviews of agreements where needed.

Periodic Assessments:
● Oversee and guide the R&P team in conducting regular assessments of the resettlement program and donor compliance.
● Analyze assessment results and recommend corrective actions to address compliance gaps.
● Based on initial assessment, recommend timeline for future assessments and evaluations.

Documentation and Reporting:
● Maintain detailed documentation of compliance assessments and corrective actions taken.
● Generate regular reports for senior management on the status of compliance within the resettlement program.

Stay Informed:
● Stay abreast of changes in relevant laws, regulations, and PRM guidelines.
● Update IRUSA’s policies and procedures as needed to reflect changes in compliance requirements.

B. Required Expertise and Qualifications
● Law degree in contracts and/or Certified Federal Contract Manager (CFCM).
● 7+ years of experience supporting US government funded contracts, grants and cooperative agreements (preferably contracts funded by PRM or the U.S. Department of State)
● 7+ years of experience addressing compliance issues on US government funded awards, including researching, and interpreting the FAR, AIDAR, and CFR
● 7+ years experience developing, updating and disseminating organizational policies and manuals related to US government or PRM compliance
● 5+ years of experience supporting contract/subcontract/grant management under PRM funded programmes
● Experience with varying contract types: fixed-price, cost-reimbursable, time and material and incentive type contracts.
● Experience with CAS compliance
Demonstrated Skills and Competencies:
● Proven expertise in interpreting and applying statutory and regulatory language in executing awards and contracts from USG entities and in maintaining a current knowledge of changes in the language, application and enforcement of this language.
● Adaptability and flexibility to changing environments.
● A positive thinker and collaborative problem solver.
● Strong interpersonal relations, team building and oral and written communication skills.
● Demonstrated practical skills in other award operations and management areas are a plus.

C. Application Requirements
● Recent CV
● Cover Letter
● References

 

Application:

To apply, please submit the following: A one-page cover letter describing your qualifications and interests in the position, your resume, and a short writing sample. Email materials to Araif Yusuff &  Ahmad Durrani .

 

 

 

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