Job title:    Administrative Assistant
Status:        Full-time
Entity:         IRUSA Waqf
Location:   Alexandria, VA

Working under the supervision of the Director, the candidate for this position must show commitment to IRUSA’s faith-inspired values and principles. The candidate must also show a commitment to the vision and mission of the organization, in addition to the essential duties and responsibilities displayed below.

Essential Duties and Responsibilities:

  • Schedule meetings and appointments and manage travel itineraries for Director.
  • Coordinate executive communications, including taking calls and responding to emails on behalf of the Director.
  • Prepares expense reports and other types of reimbursements.
  • Work with Finance on invoices and preparing monthly financial reports.
  • Maintain an organized filing system of paper and electronic documents.
  • Serve as point of contact for internal and external inquiries for IRUSA Waqf.
  • Manage Director’s communications with the Board and key stakeholders.
  • Responsible for ordering supplies, catering and promotional materials as needed.
  • Prepares agendas, notices, minutes and resolutions for the Director’s meetings.
  • Organize events, seminars/webinars, issuing information or invitations, coordinating speakers/guests and controlling event budgets as assigned by the Director.
  • Supports the Director with consistent, organized systematic follow up on projects and tasks.
  • Coordinate with local/national fundraising teams on event planning and donor follow-up.
  • Develop Donor Quarterly Report Presentations to update existing and potential donors on the latest Waqf accomplishments.
  • Compose IRUSA Waqf quarterly reports for Board members, executive teams, and donors.
  • Work with Marketing to design client presentations, website, e-mails, newsletters, slick sheets, brochures, social media, etc.
  • Perform other duties as assigned.

Qualifications and Competencies:

  • College Degree; experience as an administrative assistant or secretary is a plus
  • Must have strong organizational skills and time management skills
  • Excellent oral and written communications skill.
  • Ability to multi-task, problem-solve, and work independently
  • Preferred proficiency in MS Office Suite, Google Suite, Adobe Creative Suite
  • Knowledge of general office management systems and procedures
  • Must be eligible to work in the United States


Islamic Relief USA is committed to taking a zero tolerance approach, which means acting on every allegation in line with agreed procedures. IRUSA representatives must adhere to the organizational values: Sincerity, Excellence, Compassion, Social Justice, and Custodianship. In accordance with these values, IRUSA operates and enforces policies on Safeguarding, Code of Conduct, and Anti-Harassment and Discrimination.
Islamic Relief USA is a 501 (c)(3) nonprofit organization (Tax ID# 95-4453134) | CFC# 10194 | Islamic Relief USA © 2021 | All Rights Reserved