Job title:                International Programs Coordinator – Eastern Europe and Latin America
Status:                   Full-time
Division:                Programs
Location:               Alexandria, VA
 

Position Summary:

The position supports grants management activities and processes, which includes reviewing and evaluating proposals for potential grantees, and drafting approved grant agreements. The position also serves as a liaison for grant activities with internal divisions and with several external entities, creates reports and presentations, and supports grants administration and monitoring activities. The position focuses on the Eastern Europe and Latin America regional programs. The candidate must show the commitment to IRUSA’s faith-inspired values and principles as well as a commitment to the humanitarian vision and mission of the organization.

Essential Duties and Responsibilities:

Field and sector expertise

  • Maintains a deep knowledge of Eastern Europe and Latin American regions and international humanitarian standards
  • Understands the nature of working in conflict and post-conflict zones
  • Assesses the likelihood of successful implementation of projects in the regionsva
  • Serves as an internal expert on the Eastern Europe and Latin America regions within Islamic Relief USA

Strategy input

  • Contributes to strategic development and operational planning for international programs and the organization
  • Compiles programmatic information and data to provide summary and analysis that informs organizational strategy
  • Makes recommendations for improvement on existing strategies and policies

External Representation

  • Represents IRUSA in relevant forums, seminars, conferences, panels, etc.
  • Shares information on IRUSA programs to raise the profile of the organization, and synthesizes critical issues and discussions of promising practices for IRUSA
  • Participates in regional and sectoral working groups and forums, and monitors current events to stay well-informed about trends and developments in the regions
  • Conducts research on industry best practices and incorporates those into IRUSA programs

Grants Management

  • Supports and assists grants management activities and processes for IRUSA’s international-based program grants
  • Reviews and evaluates incoming grant proposals and proposed grant budgets
  • Recommends grant proposals for approval or denial, as a first level review, based on proposal evaluation, utilizing pre-set evaluation standards
  • Maintains grant proposal summaries and documents due diligence efforts
  • Creates program summaries for internal project review committee and provides project documents to IRUSA’s executive management for review and approval
  • Drafts grant agreements for approved grants and serves as liaison between IRUSA and grantee as assigned
  • Reviews and maintains approved grant agreement reports and documents these through the in-house database
  • Assists in the administration of payments to approved grantees
  • Liaises with grantees for inquiries on progress reports and problem resolution
  • Provides administrative support regarding grants reports, presentations and program maintenance
  • Proactively detects issues and recommends resolutions

Monitoring, Evaluation Learning

  • Maintains program database and recordkeeping for purposes of monitoring and tracking grant progress
  • Conducts monitoring and/or evaluation visits to the Eastern Europe and Latin America where IRUSA is funding programs to assess program quality, field capacity, compliance, and to gather lessons learned
  • Provides feedback to field staff and shares site visit reports and updates internally to contribute to improvement of program quality

Program Communications

  • Communicates program information internally to other divisions in the organization
  • Reviews marketing materials for program correctness before publication
  • Provides content to marketing division for development of fundraising materials
  • Gathers case studies, photos, videos, interviews, etc. and provides to marketing division to support fundraising efforts
  • Responds to requests for information from Donor Services and Fund Development divisions, especially to address queries from the donor community regarding IRUSA’s programs
  • Communicates with Islamic Relief field offices and maintains regular relationship with partners
  • Performs other duties as necessary

Qualifications and Competencies:

  • Bachelor’s degree in Economic Development, International Studies, or related discipline, preferred
  • Minimum 2 years’ experience working in grants environment with working knowledge of grants review
  • Minimum 2 year of international field experience in emergency and/ or post emergency context
  • Must possess effective interpersonal and oral communications skills
  • Must possess effective written communications skills, including exposure to generating reports and narratives
  • Must exhibit analytical and strong problem solving skills
  • Ability to self-manage multiple priorities that are complex in nature
  • Proven ability to exhibit cultural competence and sensitivity to work with a wide array of ethnicities.
  • Technical proficiency in Microsoft Office and use of databases
  • Ability to travel internationally, to remote locations, if needed (a minimum of 15% of the travel time)
  • Must be flexible in working hours and will occasionally work on holidays and weekends
  • Experience with program monitoring and evaluation
  • Knowledge of Eastern Europe and Latin America, and economic and development issues affecting them.
  • Must be eligible to work in the United States

 

To apply you must send your resume to jobs@irusa.org and include the position title in the subject of your email.